PadFlow · project management for land development
One record for the dirt, the money and the dates.
Scheduling, budgets, draws, actuals and documents for land developers, residential and commercial. One project, one set of numbers.
Lots are not released in the order you drew them.
They are released in the order the schedule allows and the draw funds. Bond release, utility acceptance, a takedown that waits on whichever of two things lands second.
None of that is a discipline problem. It is four systems that were never told about each other, and one person in the middle doing the telling.
The workbook
Every date typed by hand. The one that moved is the one nobody remembered to move.
The lender’s form
A draw built on their schedule of values, from a budget that lives on somebody else’s tab.
The books
Three entities, three company files, reaching the budget once a month.
The folder
The right plat is in there, and so are two wrong ones, all dated the same week.
The lender’s form is a subject of its own. The library covers what goes into a draw package and how retainage accrues on both sides.
Move one date. Watch what moves with it.
This is the scheduling engine that ships in the product, running here. The dates are not written into this page. Slip the plat and it resolves them, on business days, around the federal calendar.
Watch the takedown against the dashed line. It cannot open before substantial completion, so it holds there while the bond release closes in, and moves only once the bond release passes it. That is the part a workbook cannot do.
That row is one line of a commercial arrangement with its own arithmetic: how a lot takedown schedule works, and what a missed take does to the deposit.
Four ways a date can know what it depends on
- Fixed
- March 14
- Event-anchored
- plat + 30 business days
- Task-anchored
- SWPPP approval + 5 days
- Composite
- later of bond, completion
Longer, in the library: why a schedule breaks when the plat slips, and which dates to anchor rather than type.
Original, current, committed, actual. Four numbers, one meaning each.
A budget line is not one figure. It is where it started, what it is allowed to be now, what has been promised against it, and what the books have actually paid.
- Original
- The number the deal was underwritten on. Not editable, and it does not quietly become the current number six months in.
- Current
- Original plus every reallocation that was approved, two signatures each, in one database transaction.
- Committed
- The full amount under signed contract, paid or not. Subcontracts and change orders, visible before an invoice arrives.
- Actual
- What the books say, read from QuickBooks Online across every entity the deal runs through.
Each of the four is worked through at length in the four numbers on a land development budget, including what an approved move is allowed to do to them.
It reads the document, and tells you what it read.
A bond says surety. A plat says lot and block. A lien waiver says in consideration of the sum of. Upload one and it comes back with what it is, which folder it belongs in, and the sentence that convinced it.
Dates and amounts come off the page as proposals, never as facts somebody has to trust. You accept them, and the ones you accept are dates like any other: anchor something to a bond expiry and it moves when the bond does.
Then it files it, into your own SharePoint folder, matched to what it read rather than to what somebody typed in the filename. The destination is pre-selected and changeable, because filing a document wrongly and silently is a document nobody finds again.
Below your confidence bar nothing is asserted. It waits.
Names a surety and a penal sum, and runs to completion of the subdivision improvements.
Files into
/Cedar Ridge/Entitlements/Bonds/pre-selected
What it took off the page
A lender sees the draw. A sub sees their scope.
Access is described in a sentence you can read back to somebody, because a model nobody understands is a model where everyone ends up an administrator.
Four classes, five ordered levels, and one more narrowing by which projects somebody was granted. Pick a seat and see what it gets.
Project manager. The whole deal. Money at whatever depth they were given, which here is redacted.
- Schedule & dates
- Can approve schedule changes.
- Money
- Can track budget status without seeing amounts.
- Documents
- Can upload and file documents.
- Settings & people
- No access.
What the budget shows them
It reads the systems you already run.
Nobody is moving off SharePoint and QuickBooks to try a new tool, and they should not have to.
Microsoft 365 and SharePoint
Documents read in place. Nothing migrates, there is no second copy to keep current, and the register says which revision is in force.
/Cedar Ridge/Entitlements/Plats/
QuickBooks Online
One deal, several LLCs, several company files. All of them, with the intercompany leg eliminated instead of counted twice.
02-200 Mass grading, actual
The tracker you already keep
The importer reads your schedule workbook as it is, offsets and formulas included, rather than asking for it again in a new shape.
PadFlow is in private release with its first developers.
If you are running land deals and the workbook has stopped holding, tell us what you track and on what. We will tell you honestly whether this fits yet.