Read a project's actual costs
Each budget line beside the accounting costs pulled against it, for one project.
This is budget vs. actual for one deal, line by line. Every cost code is listed with the costs your accounting file has recorded against it, so the question of whether a line is tracking is answered on the row rather than in a spreadsheet somebody rebuilds monthly.
Costs are matched to a code when they are pulled, not when this page is drawn. This page reads what the last sync wrote and rolls it up.
Also in the books
Costs that were pulled and could not be matched to a cost code appear separately rather than being dropped. A value left unmapped does not count toward a budget, which is the right answer for accounts a developer does not track as job costs, and the wrong answer to arrive at silently.
That unmapped line also holds any cost whose cost code is not one of this project's codes. A cost code belongs to one project, so such a cost has no row of its own here, and leaving it off the rows while counting it in the total would mean the Actual column did not add up to the Actual total below it. It counts once, on the unmapped line, where you can see it.
Two dates on one invoice
An invoice PadFlow sent to the books can end up carrying two payment dates: the day the company file settled the bill, and a day somebody recorded here by hand. PadFlow never overwrites a date a person entered, so both are kept, and the draw's sent-invoices list states both and whose is whose rather than showing one of them as though it were the whole answer. If the company file's date is the right one, clear the date recorded here and the next sync fills it in.
Payees without paper
Below the comparison is a register of two questions the lien waiver machinery cannot answer on its own: money that went to a payee with no contract naming them on this project, and a paid period with no waiver on file. A recorded lien sorts above both, because a title exception and a loan default trigger outrank an accounting question whatever the dollars are.
Who can
- Money at view redacted or better: anyone who can track budget status without seeing amounts.
How to
You open this when somebody asks how much of a budget has really been spent.
- Switch project carries this deal. Actuals with All projects selected asks the same question of every deal at once.
- Each cost code against what the connected company files have booked to it. The value map in Settings decides which code a value lands on.
- Costs pulled from those files but not yet coded wait here. Until one is coded it counts against nothing.
- So a code with nothing booked is not a code at zero. It is a code the books have posted nothing to yet.
- Actuals on the rail with no project selected is this same comparison, one row per deal.
Related pages
Known limits
At view_redacted on money the code list is shown with every figure as a dash,
and so is every figure on the payees register, with one exception. A recorded
lien's claim amount is shown to everybody who can see the register at all. A
lien is a public filing with the claim on its face, and the title company, the
lender and the claimant's counsel already have it. Withholding it here would
hide the most serious number on the page from the reader least likely to have
seen the filing.
The Actual column stays empty until the workspace connects its own accounting company file, which an administrator does once from Settings. The sync that fills it is verified against an Intuit sandbox company file end to end, including the daily change poll.